(1) The chief of every public entity which is required to arrange for ration shall, not later than the last day of the month of Bhadra (mid-August) of each year, prepare a cost estimate as per the ration quota approved for his or her office, on the basis of the consumer price index of the concerned sector to be published by the Nepal Rastra Bank, the price index published by the governmental body responsible for fixing the price of agricultural products, road facilities, local market rate, the procurement contract rate of the previous year and the guidelines, if any, issued by the Public Procurement Monitoring Office.
(2) The cost estimate prepared pursuant to sub-rule (1) shall be submitted to the following committee for approval:
(a) Chief District Officer - Chairperson
(b) Chief, Treasury Controller Office or officer representative of that Office - Member
(c) Chief, District Agricultural Development Office -Member
(d) Representative, District Chamber of Commerce and Industry -Member
(e) Chief of the public entity to arrange for ration -Member- secretary
(3) The committee referred to in sub-rule (2) shall, in approving the cost estimate pursuant to this Rule, approve it in the format set out in Schedule-6, taking into account the matters referred to in sub-rule (1).
(4) The public entity shall send a notice of the approval of the cost estimate pursuant to sub-rule (3) to the superior office, Regional Administration Office and Public Procurement Monitoring Office, within seven days.